Your documentation for using ACAS website materials

If you use the ACAS course websites, this documentation is for you as a teacher/assessor. It simplifies the procedure for you, because many required documents for teaching and assessing are already fully done for you on the website .

1. In some cases, you only need to fill in the forms and templates correctly and carefully and put them on file. Many templates and forms have their own instructions.
2. The default delivery materials are the Student Guidelines for On-Job Training and linked materials already done on the website . (Links opens new windows.)
3. If you teach in a classroom you may also need your own session plans and class materials.
4. Review your documents every year for currency and efficiency, and send your suggestions for improvement to ACAS.

If you are preparing your own materials, see further below to see extra requirements.

One: Strategy

Fill in the Program Application Form, which contains your strategy and industry consultation. To simplify the task, here's a link to the form. (Link opens new window.)
Advice and options In some programs, the Program Application Form is the responsiblity of the Program Manager, not the instructor/ assessor.

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Two: Student application form

The essential form is the on-line webform, which collects mandatory student information. OptionalMember colleges may also get applicants to fill in a paper application form, although this is not the offical record for ACAS purposes.

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Three: About attendance records

The accreditor does not require us to keep attendance records, although you are accountable for the use of time for students on Austudy/Abstudy/Youth allowance.
Advice and options

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Four: Forms for recording the assessment

Choose a suitable assessment form template and fill it in. Assessors normally want to greatly adapt it to reflect their assessment and the kinds of evidence. Note: Assessment records are the property of ACAS as the RTO, but you will need to store this form at your site. A new rule requires that they be kept for at least for six months in case of appeals, disputes, or audits.
Recommended template | Other templates

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Five: Assessment interview instructions

Here is our guide for conducting assessment interviews. Its purposes are to simplify assessments, reduce stress on both both assessor and student, and improve the quality of evidence gathered.
Assessment interview instructions (Link opens new window.)

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Six: Reporting results

This is now an online form. Email the ACAS office requesting a password.
The online form should already be filled in with the names of all correctly enrolled students.

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Seven: Student feedback

The kind of feedback form is now decided by a government agency for our reporting requirements.
Student feedback form (Link opens new window.)

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Eight: Employer feedback

The kind of feedback form is now decided by a government agency for our reporting requirements.
Employer feedback form (Link opens new window.)

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Nine: Assessment validation

Fill in an assessment validation form for each qualification or cluster of units. (Link opens new window.)

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Writing your own materials

If you are writing your own teaching and assessment materials, click here

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If you write your own materials, you need various other documents and resources for teaching and assessing. In some cases, you only need to fill in the forms and templates correctly and carefully and put them on file. Notes:

1. It can be required for all courses, and you can be audited.
2. Review documents every year for currency and efficiency and to see if they need improvement.
3. Most templates and forms below have their own instructions.

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Unit description for students

You must write a unit description for students informing them how you will teach and assess the unit, etc. Member colleges tend to adapt the template to reflect their college's image (logo, layout, wording etc.)
Standard template

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Delivery materials

Your delivery materials as instructor will vary greatly according to how you deliver the program, e.g. online, vs. practicum, vs. classroom.

If you teach formal classes, your resources will normally include session plans, and may include other textbooks, handouts, posters, textbooks, interactive CD, PowerPoint displays, list of websites, etc. etc.

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Assessment tools

If you do not use the ACAS website materials and the assessment form is only a reporting form, you must also have task-specific evidence-gathering tools (e.g. descriptions of tasks).

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Compliance mapping

You need some kind of written mapping to show how assessments meet all unit requirements. The SNR doesn't expressly require mapping, but it is normally the only way to show compliance. The assessment compliance check is also still a good idea for everybody.

You can also choose any of the following:
1   Write a narrative of how you did it. (Easiest: see example-template)
2   Color-code a spare copy of units to tools
3   Color-code a spare copy of assessments to unit requirements.
4   Write unit requirements onto a spare copy of assessments.

Better to separate mapping from tools. Don't write references to unit requirements into tools or checklists if it will make them long, cluttered and hard to use.

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