Writing

BSBWRT401 Write complex documents.

This unit is about planing documents, drafting text, preparing final text, and producing documents of some complexity. It applies to individuals who write reports, information and general promotion documents that are more complex than basic correspondence, memos or forms and that require review and analysis of a range of information sources.

How you will be assessed

You will be assessed through:

• Assessor observation on the job
• Supervisor reference (if the assessor is not the supervisor)
• Review of your workplace documents
• Interview/assignment based on the requirements below.

Specific documents Submit two essays of 2000 words each. One should be laid out as an academic article and the other as a magazine article.

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Practical

You will be assessed in the workplace as a safe environment. You will need to demonstrate consistent performance of typical activities of a writer and will need access to:

1. office equipment and resources.
2. your organization’s policies and procedures.
3. your organization’s style guides.

You will need to show that you can:

1. Plan, draft and finalize complex documents that require review and analysis of a range of information sources.
2. Use business technology to apply formatting, and incorporate graphics.
3. Edit the draft text to ensure accuracy and clarity of information, obtain feedback on the draft and revise the draft.
4. Apply the enterprise style guide/house style.

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Assignment/interview questions

1. Explain your orgaization’s style guide/house style.
2. What is included in a formatting style? What effects does a formatting style have on, readability and appearance of documents.
3. Explain these rules and conventions for written English. and give examples:
1. How to divide text into sentences and paragraphs
2. Rules for capitalization
3. Active voice
4. Handling existentials
5. Role of editing
6. Handling dramatics
7. Handling overstatements
8. Chice of words
9. Handling verbiage
10. Handling redundancies
11. How to improve flow
12. Handling sentence lengths
13. Role of parallelism

Note: Your assessor may also ask you a variety of what if questions.

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Detailed requirements

1. Plan documents.

1. Determine the purposes and requirements of documents.
2. Choose appropriate formats for documents.
3. Establish means of communication.
4. Determine categories and logical sequences of data, information and knowledge to achieve document objectives.
5. Develop overview of structure and content of documents.

2. Draft text.

1. Review and organize available data, information and knowledge according to the proposed structure and content.
2. Ensure data, information and knowledge is aggregated, interpreted and summarized to prepare text that meets the purposes and objectives.
3. Include graphics as appropriate.
4. Identify gaps in required data and information, and collect extra material from relevant people in your organization.
5. Draft text according to document requirements and genre.
6. Use language that is appropriate to the audience.

3. Prepare final text.

1. Review your draft to ensure that the document achieves its objectives and meets requirements.
2. Check grammar, spelling and style for accuracy and punctuation.
3. Ensure relevant people in your organization approve the draft text.
4. Incorporate revisions in final copy.

4. Produce documents.

1. Choose basic design elements for documents that suit the audience and purpose.
2. Use a word processir to apply basic design elements.

 

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