ACAS abides by the Privacy Act and respects students, staff and trainer/assessors’ right to privacy.
ACAS and its member colleges maintain student records that contain students’ personal details, and data of any training and assessment.
Records about you are available to you. No other person/student can and will have access to your personal student file without your prior written permission. If you would like access to your personal records, simply contact the Principal or the person in charge of your course.
Your private data is confidential. Your hard copy records are kept securely and electronic data is kept on a secure electronic database. Only those ACAS personnel who need access to your file for training and assessment purposes can access it. Where personnel information is collected by a member college on behalf of ACAS then that member college must also maintain the student’s information according to Privacy laws and confidentiality requirements.
As an RTO, ACAS is obliged to maintain effective administrative and records management systems. This involves the collection and retention of personal information from students in secure student records. All staff must use student information only for the purposes for which it was gathered.
ACAS collects information from students upon initial enquiry in order to send course information, and is collected at enrolment and during the provision of the training and assessment services. ACAS may use personal information to advise students of upcoming events and training course, and for marketing and research purposes. In addition, ACAS collects feedback on its services to help improve the quality of services and training.
ACAS only discloses information to other parties as required by law, or as otherwise allowed under the Privacy Act 1988.
As a registered training organisation (RTO), ACAS collects your personal information so we can process and manage your enrolment in a vocational education and training (VET) course with us.
We use your personal information to enable us to deliver VET courses to you, and otherwise, as needed, to comply with our obligations as an RTO.
ACAS is required by law (under the National Vocational Education and Training Regulator Act 2011 (Cth) (NVETR Act)) to disclose the personal information we collect about you to the National VET Data Collection kept by the National Centre for Vocational Education Research Ltd (NCVER). The NCVER is responsible for collecting, managing, analysing and communicating research and statistics about the Australian VET sector.
We are also authorised by law (under the NVETR Act) to disclose your personal information to the relevant state or territory training authority.
The NCVER will collect, hold, use and disclose your personal information in accordance with the law, including the Privacy Act 1988 (Cth) (Privacy Act) and the NVETR Act. Your personal information may be used and disclosed by NCVER for purposes that include populating authenticated VET transcripts; administration of VET; facilitation of statistics and research relating to education, including surveys and data linkage; and understanding the VET market.
The NCVER is authorised to disclose information to the Australian Government Department of Education, Skills and Employment (DESE), Commonwealth authorities, State and Territory authorities (other than registered training organisations) that deal with matters relating to VET and VET regulators for the purposes of those bodies, including to enable:
The NCVER may also disclose personal information to persons engaged by NCVER to conduct research on NCVER's behalf.
The NCVER does not intend to disclose your personal information to any overseas recipients.
For more information about how the NCVER will handle your personal information please refer to the NCVER's Privacy Policy at www.ncver.edu.au/privacy
If you would like to seek access to or correct your information, in the first instance, please contact ACAS as your RTO.
DESE is authorised by law, including the Privacy Act and the NVETR Act, to collect, use and disclose your personal information to fulfil specified functions and activities. For more information about how the DESE will handle your personal information, please refer to the DESE VET Privacy Notice at www.dese.gov.au/national-vet-data/vet-privacy-notice.
You may receive a student survey run by a government department or an NCVER employee, agent, third-party contractor or another authorised agency. Please note you may opt out of the survey at the time of being contacted.
At any time you may contact ACAS to: